V3 Violet Events · Broward County
The Davie Event Planning Planning Checklist
A working reference for planning event planning in Davie. Print it, share it with your partner, or keep it in your planning binder.
1. What Davie events feel like
Ranch venues, garden estates, and rustic-modern backyards under a heavy oak canopy.
Photo moment: String-lit farm table under a Davie oak with a rustic balloon garland overhead.
2. Signature venues we work
- ◆ Bergeron Rodeo Grounds
- ◆ Robbins Lodge
- ◆ Flamingo Gardens
Not seeing your venue? We're happy to scout any Broward County location — ranch venues, garden estates, and rustic-modern backyards are all in our regular rotation.
3. Davie logistics you should know
- Load-in & permits: Barn and ranch venues have gravel drives; we stage rentals in wheeled totes.
- On-the-ground tip: Davie's tree canopy shifts the light fast at sunset — we set photo timing 45 minutes earlier.
- Booking season: October – April prime; graduation season books hard May – June.
4. Realistic Davie budget bands
- Balloon backdrops & focal moments: $500 – $2,500
- Custom tablescapes & florals: $1,200 – $6,000
- Full-service event design & planning: $6,000+
Every proposal is customized. Venue, guest count, and season all affect pricing in Davie.
5. Your 12-week planning timeline
- 12 weeks out: Confirm venue and lock your date with V3 Violet Events.
- 10 weeks out: Sign off on concept, palette, and inspiration board.
- 8 weeks out: Finalize guest count, rentals, and floral varietals.
- 6 weeks out: Confirm vendor team, catering, and timeline.
- 4 weeks out: Walk-through at your Davie venue with our team.
- 2 weeks out: Finalize seating, day-of contacts, and load-in windows.
- Event week: We handle setup, styling, on-site management, and breakdown.
6. Questions to ask any planner in the Fort Lauderdale area
- Have you worked at my venue in Davie before?
- What's included in your quote, and what triggers add-ons?
- Who's on-site the day of my event?
- How do you handle weather contingencies for outdoor events?
- What's your rescheduling and retainer policy?