V3 Violet Events · Palm Beach County
The Palm Beach Gardens Event Planning Planning Checklist
A working reference for planning event planning in Palm Beach Gardens. Print it, share it with your partner, or keep it in your planning binder.
1. What Palm Beach Gardens events feel like
PGA-adjacent country clubs, private-golf communities, and BallenIsles-caliber estate life.
Photo moment: Ivory-and-champagne arch at PGA National's ceremony lawn with the fairway behind.
2. Signature venues we work
- ◆ PGA National Resort
- ◆ BallenIsles Country Club
- ◆ Mirasol Country Club
- ◆ The Gardens Mall
Not seeing your venue? We're happy to scout any Palm Beach County location — PGA-caliber country clubs, private-golf estates, and resort ballrooms are all in our regular rotation.
3. Palm Beach Gardens logistics you should know
- Load-in & permits: PGA National and BallenIsles have preferred-vendor lists we're on — reservations and menu approvals go smoother.
- On-the-ground tip: Private-golf-community estates require gate passes and a COI on file; we handle both a week ahead.
- Booking season: November – May peak. Winter-season galas fill 6–9 months out.
4. Realistic Palm Beach Gardens budget bands
- Balloon backdrops & focal moments: $500 – $2,500
- Custom tablescapes & florals: $1,200 – $6,000
- Full-service event design & planning: $6,000+
Every proposal is customized. Venue, guest count, and season all affect pricing in Palm Beach Gardens.
5. Your 12-week planning timeline
- 12 weeks out: Confirm venue and lock your date with V3 Violet Events.
- 10 weeks out: Sign off on concept, palette, and inspiration board.
- 8 weeks out: Finalize guest count, rentals, and floral varietals.
- 6 weeks out: Confirm vendor team, catering, and timeline.
- 4 weeks out: Walk-through at your Palm Beach Gardens venue with our team.
- 2 weeks out: Finalize seating, day-of contacts, and load-in windows.
- Event week: We handle setup, styling, on-site management, and breakdown.
6. Questions to ask any planner in the Fort Lauderdale area
- Have you worked at my venue in Palm Beach Gardens before?
- What's included in your quote, and what triggers add-ons?
- Who's on-site the day of my event?
- How do you handle weather contingencies for outdoor events?
- What's your rescheduling and retainer policy?