V3 Violet Events · Broward County
The Sunrise Event Planning Planning Checklist
A working reference for planning event planning in Sunrise. Print it, share it with your partner, or keep it in your planning binder.
1. What Sunrise events feel like
Sawgrass ballrooms, arena-adjacent spaces, and lakefront patios.
Photo moment: Brand-lit corporate backdrop with signature neon on a Sawgrass Grand terrace.
2. Signature venues we work
- ◆ Sawgrass Grand Hotel
- ◆ Amerant Bank Arena hospitality suites
- ◆ Sunrise Country Club
Not seeing your venue? We're happy to scout any Broward County location — resort ballrooms, arena hospitality spaces, and lakefront patios are all in our regular rotation.
3. Sunrise logistics you should know
- Load-in & permits: Amerant Bank Arena area requires timed load-in around event nights; we plan around it.
- On-the-ground tip: Corporate and post-game events happen fast — we hold rush install slots on Sawgrass weekends.
- Booking season: October – May peaks for corporate; family celebrations year-round.
4. Realistic Sunrise budget bands
- Balloon backdrops & focal moments: $500 – $2,500
- Custom tablescapes & florals: $1,200 – $6,000
- Full-service event design & planning: $6,000+
Every proposal is customized. Venue, guest count, and season all affect pricing in Sunrise.
5. Your 12-week planning timeline
- 12 weeks out: Confirm venue and lock your date with V3 Violet Events.
- 10 weeks out: Sign off on concept, palette, and inspiration board.
- 8 weeks out: Finalize guest count, rentals, and floral varietals.
- 6 weeks out: Confirm vendor team, catering, and timeline.
- 4 weeks out: Walk-through at your Sunrise venue with our team.
- 2 weeks out: Finalize seating, day-of contacts, and load-in windows.
- Event week: We handle setup, styling, on-site management, and breakdown.
6. Questions to ask any planner in the Fort Lauderdale area
- Have you worked at my venue in Sunrise before?
- What's included in your quote, and what triggers add-ons?
- Who's on-site the day of my event?
- How do you handle weather contingencies for outdoor events?
- What's your rescheduling and retainer policy?