V3 Violet Events · Palm Beach County
The Wellington Event Planning Planning Checklist
A working reference for planning event planning in Wellington. Print it, share it with your partner, or keep it in your planning binder.
1. What Wellington events feel like
Equestrian capital of Palm Beach — polo fields, hunter-jumper barns, and gated country-club life.
Photo moment: Ivory tented tablescape trackside at the International Polo Club with the ponies warming up behind.
2. Signature venues we work
- ◆ International Polo Club
- ◆ Palm Beach Polo & Country Club
- ◆ Wanderers Club
- ◆ Wellington National
Not seeing your venue? We're happy to scout any Palm Beach County location — equestrian venues, polo clubs, and gated estate homes are all in our regular rotation.
3. Wellington logistics you should know
- Load-in & permits: Winter Equestrian Festival weekends (January – April) tighten venue availability; we book 6+ months ahead.
- On-the-ground tip: Equestrian venues have variable power at outdoor rings — we confirm circuits at the walk-through and bring generator backup.
- Booking season: October – May peaks; polo season events fill January – April.
4. Realistic Wellington budget bands
- Balloon backdrops & focal moments: $500 – $2,500
- Custom tablescapes & florals: $1,200 – $6,000
- Full-service event design & planning: $6,000+
Every proposal is customized. Venue, guest count, and season all affect pricing in Wellington.
5. Your 12-week planning timeline
- 12 weeks out: Confirm venue and lock your date with V3 Violet Events.
- 10 weeks out: Sign off on concept, palette, and inspiration board.
- 8 weeks out: Finalize guest count, rentals, and floral varietals.
- 6 weeks out: Confirm vendor team, catering, and timeline.
- 4 weeks out: Walk-through at your Wellington venue with our team.
- 2 weeks out: Finalize seating, day-of contacts, and load-in windows.
- Event week: We handle setup, styling, on-site management, and breakdown.
6. Questions to ask any planner in the Fort Lauderdale area
- Have you worked at my venue in Wellington before?
- What's included in your quote, and what triggers add-ons?
- Who's on-site the day of my event?
- How do you handle weather contingencies for outdoor events?
- What's your rescheduling and retainer policy?