V3 Violet Events · Broward County
The Weston Event Planning Planning Checklist
A working reference for planning event planning in Weston. Print it, share it with your partner, or keep it in your planning binder.
1. What Weston events feel like
Gated estates, Bonaventure ballrooms, and lakeside patios.
Photo moment: Blush balloon arch on a Weston Hills terrace with the lake behind.
2. Signature venues we work
- ◆ Bonaventure Resort & Spa
- ◆ Weston Hills Country Club
- ◆ The Grand Palms
Not seeing your venue? We're happy to scout any Broward County location — resort ballrooms, country clubs, and lakeside patios are all in our regular rotation.
3. Weston logistics you should know
- Load-in & permits: Bonaventure and Weston Hills require gate passes for every vendor; we coordinate the list.
- On-the-ground tip: Weston's summer thunderstorms roll fast — we spec tent and weight backups for every outdoor booking May–October.
- Booking season: October – April peaks. Weekend booking window: 6–8 weeks.
4. Realistic Weston budget bands
- Balloon backdrops & focal moments: $500 – $2,500
- Custom tablescapes & florals: $1,200 – $6,000
- Full-service event design & planning: $6,000+
Every proposal is customized. Venue, guest count, and season all affect pricing in Weston.
5. Your 12-week planning timeline
- 12 weeks out: Confirm venue and lock your date with V3 Violet Events.
- 10 weeks out: Sign off on concept, palette, and inspiration board.
- 8 weeks out: Finalize guest count, rentals, and floral varietals.
- 6 weeks out: Confirm vendor team, catering, and timeline.
- 4 weeks out: Walk-through at your Weston venue with our team.
- 2 weeks out: Finalize seating, day-of contacts, and load-in windows.
- Event week: We handle setup, styling, on-site management, and breakdown.
6. Questions to ask any planner in the Fort Lauderdale area
- Have you worked at my venue in Weston before?
- What's included in your quote, and what triggers add-ons?
- Who's on-site the day of my event?
- How do you handle weather contingencies for outdoor events?
- What's your rescheduling and retainer policy?