Question 1

How far in advance should we book an event in Ibis Golf & Country Club?

Accepted Answer

Book 10–14 weeks out — country-club calendars close early and we need to align vendor lists with your club's approved partner rules. If you're outside those windows, message us anyway — cancellations and short-turnaround dates open up, and we respond within 48 hours.

Question 2

What does install day look like at a gated country-club community in Ibis Golf & Country Club?

Accepted Answer

A 3–5 person crew installs during the club's approved load-in window (usually 3–5 hours pre-event) with floor-safe risers and non-marking bases the ballroom manager has approved. You'll get a written arrival window, crew lead's name and cell, and a live check-in when we're 30 minutes out.

Question 3

How do you handle access, HOAs, and load-in for Ibis Golf & Country Club?

Accepted Answer

We coordinate with your club's catering director and gate house, submit vendor COIs in advance, and load in through the service entrance during the window your club permits. Every requirement your Ibis Golf & Country Club community has — gate lists, COI, freight windows, quiet hours — we coordinate directly with the appropriate manager so you're not the middle person.

Question 4

What's the rain and weather plan for West Palm Beach events?

Accepted Answer

If your event is on the terrace or fairway, we build with weighted structures and a 24-hour indoor pivot plan the club has pre-approved. We finalize the go/no-go call by 8 a.m. the morning of your event and confirm the pivot with you before our crew leaves the studio.

Question 5

Do you plan the whole event or just the backdrop for Ibis Golf & Country Club clients?

Accepted Answer

Both. In Ibis Golf & Country Club and across Palm Beach County, we book single-backdrop installs, full tablescape design, and full-service planning that covers vendors, florals, rentals, and day-of coordination. Tell us what you already have — we scope to fit, not to upsell.

Question 6

How does the booking and planning process work?

Accepted Answer

1. You share the vision (link, mood board, or a paragraph — we take both). 2. We send a proposal with design direction, itemized pricing, and clear next steps within 48 hours. 3. You lock the date with a signed agreement and retainer. 4. We walk your neighborhood and confirm logistics in writing. 5. Install day arrives — you host, we handle every detail.

Every West Palm Beach neighborhood we plan events in

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Gated country clubs in West Palm Beach

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Suburban family in West Palm Beach

Ready to plan your West Palm Beach event?